24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. Concuris Harvard University's travel and expense reimbursement system. Definition of Receipts . In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Go to travel.harvard.edu/concur 2. WebWelcome to the online Refund Request Form. Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu endstream
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WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines 0000077457 00000 n
https://travel.harvard.edu/traveling-rail. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this Data analysis queries can be found in the table below. Please visit theConcurwebsite to initiate reimbursement request. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. Listing for: Yanna Bee, LLC. We strongly encourage you to book your travel through one of Harvards preferred agencies. How our solutions help We give businesses the power to All employee reimbursements are now processed through Concur. To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. Foreign Travel Guidance for International Researchers. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). Find class information here. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). Please let us know if you have any questions or concerns. 0000083468 00000 n
Only work-lab related travel and entertainment will be reimbursed, i.e. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ 0000052164 00000 n
While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). Job #22251-6 Part-time (30 hrs/wk.) WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. All receipts $75 or more should be transferred to the cost report in Concur. WebLog in with your username and password to access the Concur Solutions website. 0000138551 00000 n
Please visit. 0000002442 00000 n
Traveling for Harvard-related business? The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Harvard ID (8 digits) *. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. 0000006484 00000 n
Only Citibank Corporate Card expenses are reimbursed at time of purchase. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. 21 0 obj
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WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Accounting. The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. 0000002577 00000 n
1845-1909 Kimball, 9781354290682, available at LibroWorld.com. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. NOTE: See policy clarifications to the right. For the most current Travel and Reimbursement Guidance, click here . Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. The complete Sponsor Travel Policy is atOSP Policies. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. endstream
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If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. WebWe would like to show you a description here but the site wont allow us. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Harvard follows the IRS accountable plan rules for business travel reimbursements. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy Please read and share with appropriate faculty and staff. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 Traveling for Harvard-related business? Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. 0000110330 00000 n
Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. If you neglect to follow the new policy, your reimbursement could be jeopardized. 0000036762 00000 n
Reserve your seat today! When in doubt, contact yourFinancial Office Liaison! 0000008891 00000 n
While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. 0000004309 00000 n
Work. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored The Master in Real Est Receipts, following Harvard policy and local school or unit processes. Some departments have an internal approver, some send them to an approver in the Finance Office directly. 0000114869 00000 n
Job specializations: Finance. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. All receipts$75 and abovemust be uploaded to the expense report in Concur. Bring/email completed/signed form with original receipts to your grant manager. 0000003323 00000 n
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